We are looking for an Administrative Assistant to join our team at Plowshares Theatre Company.
This is a great opportunity to join our Administrative team. We provide institution-focused and professional services to support and facilitate an open and inclusive culture where all staff members can thrive. We are recruiting for energetic individuals who have a deep appreciation for African American culture, theatre, and the arts.
The Administrative Assistant for Plowshares Theatre is responsible for supporting the Producing Artistic Director to help him stay organized and complete tasks allowing him to focus on more advanced responsibilities.
Applicants should send the resumé to jrj@plowsharestheatre.org for consideration.
Duties and Responsibilities
- Answers phone calls, schedules meetings, and supports visitors.
- Schedule appointments and maintain calendars.
- Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
- Supports the team by performing tasks related to organization and strong communication.
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Provides administrative support to ensure efficient operation of the office.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Give administrative support to the Artistic Director.
Job Type: Part-time
Salary: $18.00 to $20.00/hour
Required Qualifications
- At least one year of customer service experience, face-to-face or over the telephone.
- Excellent administration and organizational skills.
- Ability to collaborate with others and support personnel, management, and clients.
- Working knowledge of Microsoft Suite (Excel) or Apple Suite (Apple).
- Strong verbal and written communication skills.
Preferred Qualifications
- Ability to make independent decisions, addressing the best way to handle specific tasks in alignment with the interest of Plowshares Theatre.
- Ability to multitask while being flexible, adaptable, and capable of prioritizing duties.
Additional Skills
- Acute attention to detail, highly organized, and willing to learn
- Works well in a fast-paced environment.
- Makes travel arrangements for senior staff, such as booking flights, cars, and hotel or restaurant reservations.
- Performs other duties as assigned.